SaaS Cost Calculator: What Are Your Subscriptions Really Costing You?

Add your monthly SaaS subscriptions and see the true 1, 3, 5, and 10-year cost — and what you would save by owning custom software.

Calculate Your SaaS Costs

$
CRM, project tools, scheduling, etc.
People who use the software daily
$
Starter: $20,000 | Growth: $20,000 | Premium: $45,000+
$
$0/month (on-demand) or $150–$300/month
5 years

Your Savings Breakdown

Total SaaS Cost
$39,000
Custom Build Cost
$2,997
Total Savings
$36,003
Break-Even
5 months
ROI
1102%
Monthly Savings
$650/mo
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Understanding Your SaaS Costs

Most small businesses pay between $500 and $2,000 per month for software subscriptions they don't fully use. Over five years, that's $30,000 to $120,000 — under a subscription model with no ownership.

What SaaS Costs Include

  • Per-user monthly licensing fees
  • Pricing changes can occur over time
  • Premium feature tier upgrades
  • Integration and API access fees
  • Data export and migration costs

What Custom Builds Include

  • One-time development fee
  • Unlimited users, no per-seat cost
  • Full source code ownership
  • No forced feature changes
  • Optional support at your discretion

Consider the long-term economics: When recurring subscription costs exceed the one-time cost of a custom build within a few years, ownership may be the more cost-effective path. Use the calculator above to compare the numbers for your specific situation.

Frequently Asked Questions

Most businesses track subscriptions by monthly bill, not by cumulative annual or multi-year cost. When you see $300/month it feels manageable. When you see $36,000 over 10 years, the math feels different.

Small businesses with 5–25 employees typically spend $500–$2,000/month across CRM, project management, accounting, communication, and productivity tools. Many do not have a complete picture of all active subscriptions.

ExitSaaS most commonly replaces CRM platforms (HubSpot, Pipedrive, Salesforce), project management tools (JobNimbus, Buildertrend, AccuLynx), and industry-specific software for contractors, roofing companies, and service businesses.

No. For tools like accounting software or email providers, custom builds are rarely cost-effective. The best candidates for replacement are CRM, project management, and industry-specific platforms where monthly costs are high and workflow fit is poor.

Bring your calculator results to a free consultation with ExitSaaS. We will identify which subscriptions are strong candidates for custom replacement and quote a one-time build cost.

Related Pages

True Cost of SaaS

Editorial deep-dive on the SaaS subscription trap

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True Cost of HubSpot

HubSpot-specific cost breakdown

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True Cost of JobNimbus

JobNimbus cost analysis for roofing companies

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