SaaS Cost Calculator: What Are Your Subscriptions Really Costing You?

Add your monthly SaaS subscriptions and see the true 1, 3, 5, and 10-year cost — and what you would save by owning custom software.

Calculate Your SaaS Costs

$
CRM, project tools, scheduling, etc.
People who use the software daily
$
General Business: starting at $5,000 | Industry-Specific: $25,000 to $75,000
$
$0/month (on-demand) or $150–$300/month
5 years

Your Savings Breakdown

Total SaaS Cost
$39,000
Custom Build Cost
$2,997
Total Savings
$36,003
Break-Even
5 months
ROI
1102%
Monthly Savings
$650/mo
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Understanding Your SaaS Costs

Most small businesses pay between $500 and $2,000 per month for software subscriptions they don't fully use. Over five years, that's $30,000 to $120,000 — under a subscription model with no ownership.

What SaaS Costs Include

  • Per-user monthly licensing fees
  • Pricing changes can occur over time
  • Premium feature tier upgrades
  • Integration and API access fees
  • Data export and migration costs

What Custom Builds Include

  • One-time development fee
  • Unlimited users, no per-seat cost
  • Full source code access
  • No forced feature changes
  • Optional support at your discretion

Consider the long-term economics: When recurring subscription costs exceed the one-time cost of a custom build within a few years, ownership may be the more cost-effective path. Use the calculator above to compare the numbers for your specific situation. Every ExitSaaS build is a one-time purchase under a perpetual, irrevocable license — you own it for the life of your business. Flexible payment plans are available to fit any budget.

Frequently Asked Questions

Most businesses track subscriptions by monthly bill, not by cumulative annual or multi-year cost. When you see $300/month it feels manageable. When you see $36,000 over 10 years, the math feels different.

Small businesses with 5–25 employees typically spend $500–$2,000/month across CRM, project management, accounting, communication, and productivity tools. Many do not have a complete picture of all active subscriptions.

ExitSaaS most commonly replaces CRM platforms (HubSpot, Pipedrive, Salesforce), project management tools (JobNimbus, Buildertrend, AccuLynx), and industry-specific software for contractors, roofing companies, and service businesses.

No. For tools like accounting software or email providers, custom builds are rarely cost-effective. The best candidates for replacement are CRM, project management, and industry-specific platforms where monthly costs are high and workflow fit is poor.

Bring your calculator results to a free consultation with ExitSaaS. We will identify which subscriptions are strong candidates for custom replacement and quote a one-time build cost.

Related Pages

True Cost of SaaS

Editorial deep-dive on the SaaS subscription trap

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True Cost of HubSpot

HubSpot-specific cost breakdown

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True Cost of JobNimbus

JobNimbus cost analysis for roofing companies

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